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Secretary to the Senior Team - Repton Senior
Job Reference repton/TP/128/364
The job has expired.
Package Description
Location: Repton School.
Occasional travel to Repton Prep.
Flexibility to work from home during school holidays by agreement
Responsible to: Executive Assistant to the Headmaster
Contract Type: Permanent, term-time plus 10 additional days during the school holidays.
Hours of work: Full-time, 40 hours per week, Monday to Friday between the hours of 8.30 am to 5.00 pm
Part-time hours may be considered for the right candidate, but a daily presence is required in the office.
Job Introduction
A rare and exciting opportunity has arisen for a positive, motivated, proactive individual with excellent administrative and communication skills to provide high quality and effective secretarial support to the senior leadership team.
You will be a key point for parents and guardians, senior management, the Head and Head’s Executive Assistant, therefore exceptional written and verbal communication skills is a prerequisite. The successful post holder will be a skilled administrator with strong technical knowledge and proficiency in MS Office applications. Experience of School Information Management systems is advantageous.
Whilst previous experience in education is desirable, consideration will be given to suitable candidates from other sectors. This is a fantastic opportunity for someone with drive and enthusiasm to make a significant contribution to the vibrant life of the School.
The closing date for applications is 29th March 2024. Please read the attached job description for a further description of duties.
Should you wish to complete an offline application form, or should you have any questions, please do not hesitate to contact a member of the HR team via HR@repton.org.uk.
Please contact dcameron@repton.org.uk for an informal conversation about the roles and the hours.
Main Responsibilities
Diary & Meeting Management
• Proactive diary management, ensuring team members are prepared and informed.
• Managing meetings through planning and preparation of meetings, drafting agendas and supporting papers, distribution of papers, accurate minute taking, room bookings and refreshments.
• Ability to meet and manage last-minute requests.
Administrative & Secretarial Support
• To provide a full range of secretarial/administrative support to the members of the senior leadership team.
• Prioritising work in line with the demands of a boarding school environment.
• Assist with drafting and sending communications to pupils, staff, parents and key stakeholders.
• Maintain clear, effective and up to date filing systems.
• Creation and distribution of materials within design guidelines.
• Use of iSAMS (Management Information System) for collection and production of data and communication with parent, guardians and pupils
• Assist the Executive Assistant in providing inspection compliance support.
• Flexibility and resourcefulness to work at pace and out of hours as required to support a boarding school environment.
• Administrative support in the process of recruiting staff.
• Producing and distributing notes of twice-weekly staff meetings.
• Assisting with a variety of school events and functions, including event planning, organisation and execution.
• Preparation of rotas as appropriate.
Communication & Team Working
• As the first point of contact for the team, respond in a professional and timely manner to emails and enquiries.
• Experience of communicating effectively, both verbally and in writing, adapting style to suit the audience.
• Working collaboratively and cooperatively with other colleagues across the group, develop effective and supportive relationships with colleagues, internally and externally, both in terms of social interaction and positive support within the team.
• Demonstrate diplomacy, tact, discretion, sensitivity and confidentiality at all times.
Other Duties
• Take an interest in the School and how it functions to support its pupils.
• Awareness of legislative requirements including Safeguarding, GDPR, Safer Recruitment and Inspections.
• Work closely with the Headmaster’s Executive Assistant, providing reciprocal cover as and when required, to support a seamless service to the Headmaster.
• Any other duties as required to support the Headmaster and his team or the office of the Headmaster.
The Ideal Candidate
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Qualifications |
Good general education – A Level or equivalent experience Qualifications in Secretarial and/or Business Administration (to at least RSA3/NVQ3) or equivalent |
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Experience |
At least three years’ experience at a senior level or in a similar role Previous experience of working in a team Experience of diary management and organisation of meetings Experience of working in a school is desirable Understanding of GDPR and the ability to maintain confidentiality and trust and all times High standard of presentation and accuracy in work produced Ability to work on own initiative, managing workload effectively – to monitor, follow-up and finalise tasks, prioritising where necessary. Ability to work well in pressurised situations, producing work quickly and accurate |
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Knowledge & Skills |
Excellent IT skills in all MS Office applications, including Word, Excel, PowerPoint, Outlook, Forms and MS Teams Excellent communication, planning and organisational skills Good interpersonal and analytical skills Excellent customer service skills Excellent knowledge of English grammar and punctuation Strong attention to detail Accurate note taking Discretion and the ability to deal with matters of a confidential and/or sensitive nature An understanding of the importance of safeguarding in schools Knowledge of using a management information system, such as iSAMS |
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Training and Development |
Willingness to further develop skills and knowledge |
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Personal Qualities |
Able to maintain confidentiality Motivated, proactive, inquisitive, self-starter Committed to the role and the organisation Able to remain calm and professional under pressure Able to use initiative to deal with routine matters Able to work flexibly under pressure and to tight deadlines Good team player with a collaborative approach Excellent people skills |
About Repton School
Repton School, founded in 1557, is a leading co-educational School situated in the historic village of Repton. Five miles from Burton upon Trent and eight miles from Derby, Repton lies in the very centre of England. The School boasts a consistently fine academic record and is active and successful in a wide range of other activities. The School’s 600 plus pupils, both boys and girls, are predominantly boarders. Each belongs to one of the ten boarding houses. Repton prides itself on its long and close association with the village.
With the establishment of Repton Dubai in 2007, Repton was a pioneer among UK independent schools in establishing overseas ‘branches’. Repton International Schools Ltd has now established a family of six international schools (seven as of September), with four in the UAE, one in China, one in Malaysia and Repton Cairo opening in September. The School takes great pride in its international family and works closely with its overseas partners to ensure that each Repton International school fully reflects the ethos and values of the UK school.
The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment, therefore the following shall be deemed to be included, in addition to the duties that you may be required to perform:
Promoting and safeguarding the welfare of children and young persons for whom you are responsible and with whom you come into contact.
Under the Sexual Offences Act 2003 it is a criminal offence for a person over 18 (e.g. teacher, matron, sports coach) to have a sexual relationship with a child under 18 where that person is in a position of trust in respect of that child, even if the relationship is consensual. This applies where the child is in full-time education and the person works in the same establishment as the child, even if s/he does not teach the child. Moreover, whatever the age of the pupil, a sexual relationship between an employee and a pupil will be considered an abuse of a position of trust and gross misconduct, likely to result in dismissal.
