Tech/PPM Manager - Repton Prep

Package Description

Location: Repton Prep School

Responsible to: Director of Facilities

Contract Type: Full-Time, Permanent

Hours of work:  8.00am - 5.00pm, Monday to Friday. 

Salary: £40,000 - £45,000 per annum, dependent on experience

Job Introduction

Repton is seeking a Tech/PPM Manager to ensure that the Schools provision of first-class facilities are appropriately maintained and fit for use meeting all regulatory requirements. This role carries the responsibility for the management and delivery of maintenance and capital work on time and on budget in line with the School Strategic Vision and Plan. The successful post holder will be accountable for ensuring that all entities within Repton Preparatory remain statutory compliant for all PPMs.

For a detailed description of duties, please view the job description.

Please submit your application online by 28th February 2025.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your applications as early as possible.

Should you wish to complete an offline application form, or should you have any questions, please do not hesitate to contact a member of the HR team via HR@repton.org.uk. 

Main Responsibilities

Estate and Facilities Management

• Manage approved contractors and oversee maintenance and repairs.
• Project manage renovations and estate developments.
• Ensure the safety of the site, including all related routine regulatory compliance requirements.
• Organize routine servicing and manage maintenance requests.
• Improve cost-efficiency, particularly the reduction of energy usage.
• Manage emergency procedures.
• Dailey management of CAFM system (Flow360)
• Scoping and delivering minor project work across the site, liaising with key stakeholders as necessary.
• Maintaining an accurate and up to date record of all building and estate assets, and planning for the future care of all assets.

Service Design and Delivery

• Ensure that clear plans are in place for a rolling program for preventative maintenance, including appropriate contracts as required.
• Provide facilities input into strategic planning processes (eg forecasting likely repair/replacement dates for key buildings, sports facilities etc).
• Proactively respond to service issues or escalations. Promptly and professionally resolve.
•  Ensure that appropriate feedback loops are in place to assess provision of service.
• Management of emergencies, including out-of-hours if required.
• Ensure that services are designed and delivered to meet the needs of our stakeholders, with costs exceptionally well managed.

Planned Preventative Maintenance

• To own and manage the relationship with the internal and external experts appointed by the school to conduct the necessary maintenance and testing in the following areas: Legionella; Fire equipment and detection; Asbestos; Electrical testing; gas safety, lifts, retractable seating, extraction, air condition etc. This list is indicative and not exhaustive.
• To plan, manage and monitor the delivery of work to ensure minimum disruption to the school, ensuring timely communication and consultation with stakeholders as necessary.
• To ensure that all record keeping and reports are accurately recorded and communicated.
• Ensure that all remedial work resulting from PPM activities are prioritized and raised in a timely manner on flow360 and monitor completion.
• Monitor legislative changes and update the PPM plan as required.
• Ensure that relevant preventive measures are taken including but not limited to PAT testing, fixed wire testing, legionella testing, labelling and storage of chemicals, signage, COSHH risk assessments, Asbestos Register.

Health and Safety/Compliance

• Work closely with the Health & Safety and Fire Manager.
• Accountable for all compliance with all relevant legislation and inspection frameworks in respect of our buildings and facilities.
• Working with the Health & Safety and Fire Manager to ensure that fire safety equipment is installed and maintained / checked and records kept in accordance with the regulations, including fire safety checks on doors, extinguishers, emergency lighting and signage.
• Responsible for the maintenance team’s Risk Assessments.
• Working closely with the Health & Safety and Fire Manager you are to ensure that your Team Leads undertake, record and review Risk Assessments so that all activities are covered. Risk Assessments must be reviewed at least annually and must be uploaded to an appropriate portal (for transparency and to encourage and share best practice).
• Assist with any HSE investigation that may be required.
• Ensure the maintenance of proper health and safety records, and to maintain a policy archive.

About Repton School

Repton is the ancient capital of Mercia, and the School, founded in 1557 from a bequest from Sir John Port of Etwall, was established on the site of a 7th century Anglo-Saxon Benedictine abbey and latterly a 12th century Augustinian priory and the School today incorporates many of the original buildings from the estate.

The School has over one thousand pupils across the Prep and Senior School, making it large enough to achieve excellence in and out of the classroom, yet small enough for individuals to grow and succeed. Repton and Repton Prep have always enjoyed a very close relationship and in 2020, the schools became a through-school.

At Repton Senior, each pupil, whether day or boarding, is a member of a House. Academic standards are high and creative activities, including music, art, drama and design, flourish. The School has a national profile in sport, in particular in football, hockey, cricket and swimming. Our pupils thrive both in and out of the classroom and they develop the skills, qualities and values that will lead to a successful life. 

Repton was one of the first British schools to set up overseas schools with the establishment of Repton School Dubai in 2007, and the development of a community of international schools is key to Repton’s future vision. Currently, Repton has schools in Dubai (2), Abu Dhabi (2), China, and Egypt, with plans to open a further four more over the next few years. Repton also includes five schools in the UK (Repton, Repton Prep, St Wystan’s, Vinehall and Marlborough House) with the ambition to grow its UK family of schools.